WFCVerify
The smarter way to screen & onboard security staff.
WFC Verify is the UK's leading BS7858:2019-compliant staff vetting platform for security guarding and mobile security companies. Automate AI document verification, 5-year address and employment history checks, DBS Enhanced checks, Right to Work verification, and SIA licence tracking — all in one trusted, GDPR-compliant platform.
What Is BS7858 Vetting — and Why Does It Matter for UK Security Companies?
BS7858:2019 is the British Standard for the screening of individuals working in a security environment. Published by the British Standards Institution (BSI), it is the recognised benchmark for vetting security personnel across the UK — covering security guards, door supervisors, CCTV operators, mobile patrol officers, and key holders.
The standard requires employers to verify a candidate's identity, right to work in the UK, 5-year address and employment history, financial probity, criminal record (via DBS Enhanced check), and professional qualifications such as SIA licences. Any unexplained gaps in the 5-year history must be investigated and documented.
Failure to comply with BS7858 can result in loss of SIA Approved Contractor Scheme (ACS) status, contract termination by clients, and significant reputational damage. Many commercial clients and public sector bodies now require BS7858 compliance as a contractual condition.
WFC Verify is purpose-built for BS7858:2019 compliance. Every application form, check, workflow, and audit trail is designed around the standard — so your vetting process is always compliant, defensible, and audit-ready.
Confirm the candidate is who they claim to be using passport, driving licence, or national identity card — verified by AI and cross-referenced against declared information.
Collect and verify a continuous 5-year history of addresses and employment. WFC Verify automatically identifies unexplained gaps and flags them for investigation.
A DBS Enhanced Disclosure is mandatory for most security roles. WFC Verify integrates the DBS application workflow directly into the screening process.
Confirm the candidate's legal right to work in the UK. Supports manual document checks and online verification via the Home Office share code system.
BS7858 requires employers to consider a candidate's financial background. WFC Verify guides employers through the required checks and documents the outcome.
Verify that the candidate holds a valid SIA licence for the role they are being employed in, with automated expiry tracking and renewal reminders.
From Application to BS7858 Approval in 4 Steps
A streamlined, BS7858-compliant vetting process that saves your HR team hours on every security staff application — from initial link to final sign-off.
Send Secure Application Link
Generate a unique, encrypted application link in seconds and send it directly to your candidate via email or SMS. No account creation is required on the candidate's end — they simply click the link and begin.
Candidate Completes 16-Step Form
The candidate completes their full BS7858 application online — covering personal details, 5-year address history, 5-year employment history, qualifications, financial probity declaration, and document uploads. The mobile-friendly form works on any device.
AI Screens & Verifies Documents
WFC Verify's AI engine instantly reads and cross-checks every uploaded document — passports, DBS certificates, SIA licences, proof of address, and employment records. It flags inconsistencies, expired documents, and unexplained history gaps for human review.
Employer Reviews & Issues Compliance Certificate
Your compliance team reviews the AI-generated screening report, requests any outstanding information, and approves or rejects the application — with a full, timestamped audit trail that satisfies BS7858 record-keeping requirements.
Everything You Need to Vet Security Staff Compliantly
From AI-powered document verification to full BS7858:2019 compliance tracking — every tool your HR and compliance team needs to vet security personnel faster, more accurately, and with complete confidence.
AI-Powered Document Verification
WFC Verify's AI instantly reads and cross-checks passports, DBS certificates, SIA licences, driving licences, and proof of address documents — flagging discrepancies, expired documents, and potential forgeries in seconds rather than hours.
BS7858:2019 Fully Compliant Workflows
Built specifically for the UK security industry, every application form, check sequence, and audit trail in WFC Verify is designed to meet the requirements of BS7858:2019. Achieve and maintain SIA ACS compliance with confidence.
5-Year Address & Employment History Verification
WFC Verify automatically collects, maps, and verifies a continuous 5-year address and employment history for every candidate. The AI identifies unexplained gaps — a key BS7858 requirement — and flags them for investigation before approval.
Real-Time Screening Status Dashboard
Employers get a live compliance dashboard showing the status of every active application. Automated email and SMS reminders chase candidates for missing documents, reducing delays without requiring manual follow-up from your HR team.
Multi-Tenant Architecture for Agencies
WFC Verify's Enterprise plan is built for staffing agencies and umbrella companies managing vetting on behalf of multiple client companies. Each client gets a fully isolated, branded portal — managed from a single super-admin dashboard.
Bank-Grade Security & GDPR Compliance
All vetting data is encrypted at rest (AES-256) and in transit (TLS 1.3). Role-based access control ensures only authorised users can view sensitive applicant data. 7-year data retention meets BS7858 record-keeping requirements. Full GDPR compliance and ISO 27001 alignment.
Integrated DBS Enhanced Check Workflow
WFC Verify includes a seamlessly integrated DBS Enhanced check workflow. Candidates are guided through the DBS application within the platform, results are automatically tracked, and renewal reminders are sent before expiry — keeping your workforce compliant at all times.
Candidate Self-Service Portal
Candidates complete their own BS7858 application entirely online — no account creation required. The mobile-responsive portal guides them through all 16 steps, including document uploads via smartphone camera, reducing HR admin time by up to 80%.
Automated Gap Detection & Investigation Workflow
WFC Verify's AI automatically identifies unexplained gaps in employment or address history — a critical requirement under BS7858:2019. When a gap is detected, the system triggers an investigation workflow, prompting the candidate to provide an explanation and supporting evidence.
Built for Every Type of UK Security Business
Whether you run a small security guarding company, a large mobile security operation, or a staffing agency placing security personnel across multiple clients — WFC Verify scales to meet your vetting needs.
Security Guarding Companies
Screen manned guarding staff, door supervisors, and key holders to BS7858:2019 standards. Maintain a fully compliant, audit-ready workforce and satisfy the vetting requirements of your commercial and public sector clients.
- BS7858 compliant application forms
- SIA licence tracking & renewal alerts
- Client-ready compliance reports
Mobile Security & Patrol Companies
Vet mobile patrol officers, alarm response drivers, and CCTV operators quickly and compliantly. WFC Verify's 72-hour average screening time means you can deploy new staff faster without cutting corners on compliance.
- Fast 72-hour average screening
- DBS Enhanced check integration
- Right to Work verification
Security Staffing Agencies
Manage BS7858 vetting for multiple client companies from a single platform. WFC Verify's multi-tenant architecture gives each client their own isolated portal while you maintain oversight from one super-admin dashboard.
- Multi-tenant client portals
- Branded candidate experience
- Centralised compliance dashboard
In-House Security Teams
Corporate security teams and facilities management companies can use WFC Verify to vet in-house security personnel and contractors to the same BS7858 standard required of external security providers.
- Contractor vetting workflows
- Document vault & audit trail
- GDPR-compliant data handling
SIA ACS Approved Contractors
Maintain your SIA Approved Contractor Scheme status with confidence. WFC Verify's workflows are designed around SIA ACS vetting requirements, making your next audit straightforward and stress-free.
- SIA ACS aligned workflows
- Audit-ready record keeping
- 7-year data retention
HR & Compliance Teams
Give your HR and compliance teams the tools they need to manage high-volume vetting efficiently. Automated reminders, AI document checking, and a real-time dashboard eliminate manual chasing and reduce compliance risk.
- Automated candidate chasing
- AI document verification
- Real-time compliance dashboard
Trusted by UK Security Companies for BS7858 Vetting
Hundreds of UK security businesses rely on WFC Verify to screen their staff compliantly, quickly, and with complete confidence.
"We reduced our BS7858 vetting time from 3 weeks to 72 hours. The AI document checking alone saves us 4 hours per applicant — and the audit trail means we're always ready for an SIA ACS inspection."
"BS7858 compliance used to be a nightmare of spreadsheets and chasing emails. Now it's fully automated. WFC Verify catches gaps in employment history that our manual process was consistently missing."
"The multi-tenant setup is perfect for our agency model. Each client company gets their own branded portal and we manage everything from one dashboard. It's transformed how we deliver vetting services."
Simple, Transparent Pricing for BS7858 Screening
All WFC Verify plans include a 14-day free trial with no credit card required. Cancel anytime. Every plan includes BS7858-compliant application forms, AI document verification, and a full audit trail.
Starter
For small security companies getting started with digital BS7858 vetting.
- Up to 50 applications per month
- 1 system user
- Manual document verification
- BS7858:2019 compliant forms
- Email support
- 3-year data retention
- Storage up to 25GB
Professional
For growing security companies that need AI-powered screening and more users.
- Up to 250 applications per month
- Up to 3 system users
- AI-powered document verification
- BS7858:2019 compliant forms
- Priority email & phone support
- 7-year data retention (BS7858 compliant)
- Automated reference chasing
- Manager approval workflow
- Applicant migration API
- Storage up to 150GB
Enterprise
For large security agencies managing BS7858 vetting across multiple client companies.
- Unlimited applications
- Up to 15 system users
- Custom AI screening workflows
- BS7858:2019 compliant forms
- Automated application chasing
- 7-year data retention (BS7858 compliant)
- Automated reference chasing
- API access for data migration
- Dedicated email & phone support
- SLA guarantee
- Multi-tenant client portals
- Storage up to 500GB
Frequently Asked Questions About BS7858 Screening
Everything you need to know about WFC Verify, BS7858 compliance, and staff vetting for UK security companies.
Ready to streamline your BS7858 vetting process?
Join 500+ UK security companies already using WFC Verify to screen staff faster, more accurately, and in full compliance with BS7858:2019. Start your 14-day free trial — no credit card required, full onboarding included.